Office Manager

Requirements

Excellent organizational and communication skills; ability to self-initiate and execute with minimal supervision; ability to work at multiple levels in a fast-paced environment, ability to set a positive and friendly tone

Technology skills

Comprehensive knowledge of Microsoft Office Suite, ability to troubleshoot technology, knowledge of Filemaker Pro, Constant Contact & Adobe Creative Suite a plus, must be willing to learn and use emerging technology

Description

The Office Manager reports to the Director of Operations. S/he works closely with all administrators and coordinates with the Head of School, the Directors of the Nest, the Lower and Upper Schools, Development, and Admissions. The Office Manager supervises the secretary.
Broadly stated, the Office Manager is responsible for the administrative functions that support the daily life of the school. This position requires evening and weekend commitments, as well as early mornings from time to time.

Key Result Areas

Guiding the Administrative Team

Guide, mentor, and train the secretary
Set agendas and run weekly meetings to coordinate administration
Coordinate office coverage with Secretary & Director of Admissions
Maintain Databases with Parent/Student/Staff/Emergency contact info
Produce Directories for staff and school families
Interface with students, parents, and neighborhood community for admin matters
Organize, coordinate, publish and distribute calendar for school
Write and distribute school newsletters on a weekly basis
Work closely with Communications Coordinator to streamline and simplify communication to parents and the community
Enforce brand integrity with the style guide, logos, forms and permissions
Analyze systems and work flows. Recommend and implement improvements.
Organize and maintain all school files, archives, etc.
Oversee special projects with people who have an administrative mandate
With administrative team, develop systems to manage inventories, materials and supplies. Ensure office supplies are always stocked and ready for use.

Events

Coordinate administrative aspect of regular events (Parent Student Evenings, Open Houses, Back to School Nights, etc.)
Support all school celebrations (Las Posadas, Passover, wax museum, etc.)
Update and maintain event procedures book
Coordinate volunteers

Building and Maintenance

Manage vendors such as subcontracted cleaning company
Ensure building is clean, organized and in good working order for school each day
Keep list of needs, repairs, etc. and assign projects to appropriate parties.
Organize summer work projects with contractors and parent volunteers

Technology

Maintain electronic files and filing system
Maintain list of school-wide hardware and software needs
Keep list of repairs and needs, and assign projects
Work with internal users and external technology consultants
Consider ways to eliminate double entry of data wherever possible

To Apply

Email cover letter and resume to employment@mustardseedschool.org. Letters may be addressed to Christine Metzger, Head of School.